How can I get my ESIC number?

When you’re starting a new job or registering under the Employees’ State Insurance Corporation (ESIC) in India, one of the first questions that comes up is: “How can I get my ESIC number?” This unique number is essential for accessing medical benefits, insurance coverage, and other welfare services provided under the Employees’ State Insurance (ESI) Act.

This guide will walk you step by step through the process of obtaining your ESIC number, explain its importance, and answer common questions to help you avoid confusion.

What Is an ESIC Number?

The ESIC number—often called the Insurance Number or IP (Insured Person) Number—is a unique identification number assigned to every employee registered under the ESI scheme.

This number remains the same throughout your employment, even if you change jobs, and links you to your medical and insurance benefits.

It acts as proof that you are covered under the Employees’ State Insurance Act, which provides financial protection and healthcare support in cases such as:

• Medical treatment for self and dependents

• Sickness benefits (paid leave during certified illness)

• Maternity benefits

• Disability benefits (temporary or permanent)

• Dependents’ benefits (for family members in case of death due to employment injury)

Who Is Eligible for ESIC?

Eligibility depends on both the employer and the employee:

• Employers: Any factory or establishment with 10 or more employees (in most states) is required to register under ESIC.

• Employees: Workers earning wages up to ₹21,000 per month (₹25,000 for persons with disabilities) are eligible for ESIC coverage.

Once you are employed with an ESIC-covered company, registration becomes mandatory.

How Can You Get Your ESIC Number?

Here’s a step-by-step breakdown of how you obtain your ESIC number:

1. Employer Registration

Your employer is responsible for registering the company under the ESIC portal (www.esic.gov.in). Once registered, they can add employees into the system.

2. Employee Details Submission

You will need to provide personal details such as:

• Full name

• Date of birth

• Father’s/Husband’s name

• Permanent and present address

• Aadhaar number

• Bank account details

• Family details (spouse, children, dependents)

3. Generation of Temporary Identification Number (TIN)

Once your details are uploaded, the ESIC system generates a Temporary Identification Number (TIN). This allows you to immediately access medical benefits.

4. Issuance of Permanent Insurance Number (IP Number)

After verification, your permanent ESIC number (Insurance Number) is issued. This is a unique, lifelong number that remains valid even if you switch jobs.

5. Receiving Your ESI Card (Pehchan Card)

Using your ESIC number, you will be issued a Pehchan Card, which acts as your official ID card for availing medical and insurance benefits under the scheme.

Where Can You Find Your ESIC Number?

If you already have an ESIC number but cannot remember it, you can retrieve it in the following ways:

• Check Your Salary Slip: Many employers mention the ESIC number on monthly salary slips.

• Ask Your Employer’s HR Department: Since the employer registers you, they will have access to your ESIC number.

• Login to the ESIC Portal: If you have registered, you can log in using your credentials and view your ESIC details.

• Visit Your ESIC Dispensary: ESIC dispensaries or regional offices can help you retrieve your number with valid identity proof.

Why Is the ESIC Number Important?

Your ESIC number is the key to:

• Accessing medical facilities at ESIC dispensaries and hospitals

• Receiving sickness or maternity benefits directly in your bank account

• Ensuring continued coverage even when changing employers

• Enabling family members to receive benefits under your insurance

Without the ESIC number, you cannot claim benefits under the scheme.

Common Issues While Getting an ESIC Number

Sometimes, employees face problems during the registration process. Common issues include:

• Incorrect details submitted by the employer (e.g., spelling mistakes, wrong Aadhaar number)

• Delays in employer registration under ESIC

• Problems accessing the online ESIC portal

• Lost or misplaced Pehchan Card

If you face such issues, you should immediately contact your employer’s HR department or reach out to the nearest ESIC regional office.

How Long Does It Take to Get an ESIC Number?

Usually, once your employer submits your details online, you will receive a Temporary Identification Number immediately. The permanent ESIC number is generated after verification, typically within a few days.

Can You Use the Same ESIC Number if You Change Jobs?

Yes. Your ESIC number is unique and permanent. When you change jobs, your new employer will simply update your information on the ESIC portal using your existing insurance number. This ensures continuity of your benefits.

Documents Required for ESIC Registration

To get your ESIC number, you may need to submit:

• Aadhaar Card

• PAN Card

• Bank Account details (with IFSC code)

• Proof of residence

• Passport-size photograph

• Family member details (Aadhaar numbers and DOBs)

Step-by-Step Example of the Process

Let’s say you join a new company:

1. The HR department collects your Aadhaar and bank details.

2. They register you on the ESIC portal.

3. You receive a Temporary ID number.

4. Within a few days, your permanent ESIC number is generated.

5. You can then download or request your Pehchan Card to access benefits.

Frequently Asked Questions (FAQ)

Q1: What is the difference between ESIC number and Pehchan card?
The ESIC number is your unique insurance identification number, while the Pehchan Card is the physical card issued for you to access benefits.

Q2: Can I apply for an ESIC number myself?
No. Only your employer can register you under ESIC. However, you can access your number once your employer completes the registration.

Q3: Is ESIC mandatory for employees?
Yes, if you work in an establishment covered by ESIC and your monthly wages fall under the eligibility limit.

Q4: What happens if I lose my ESIC number?
You can retrieve it from your salary slip, employer’s HR, ESIC portal, or by visiting a regional office.

Q5: How much do employees contribute to ESIC?
As of July 2019, employees contribute 0.75% of their wages, while employers contribute 3.25%.

Q6: Does ESIC cover family members?
Yes. Dependents such as spouse, children, and parents can avail medical benefits under your ESIC number.

Q7: Can I update my ESIC details later?
Yes, you can update information like address, bank account, or family details through your employer or ESIC office.

Final Thoughts

Getting your ESIC number is a crucial step in securing the healthcare and insurance benefits you’re entitled to as an employee in India. While the process is employer-driven, you play an important role by providing accurate details and keeping your records safe.

Once issued, your ESIC number remains with you for life, ensuring protection for you and your family across different jobs.

If you’re unsure about your ESIC registration or face any issues, contact your employer’s HR team or visit your nearest ESIC office for support.